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But, as noted in the example, in a sales pitch, you can grease the wheels a bit first by reminding the receiver of a past meeting or things you have in common.
Use everyday words.
Use words like "about" instead of "concerning," "expect" instead of "anticipate," and "part" instead of "component," for example.
Avoid unnecessary jargon and specialist terms. Don't try to make your letters, emails, or memos too technical. If a topic requires a lot of technical jargon, attach it in a separate report. Still, use them sparingly.
Use active verbs rather than passive ones. This has long been a rule in journalism, and the style dictum has thankfully made it's way to business letters. Active verbs are easier for the reader to read. So, don't say, "The decision has been taken to reduce working hours.
Instead, say, "We've decided to reduce working hours. Note how the second sentence requires fewer words by saying "decided" instead of "made the decision. In other words, go ahead and end a sentence with a preposition if it reads better and more closely parallels real speech. You don't have to use the awkward construction, "The chairman would like a more detailed explanation for what this investment will be used.
Stick to a nice, clean type style such as Helvetica or Times New Roman. Your receiver probably has many things to read during the business day: Make the correspondence easy on the eyes, brief and to the point, and free of errors. Follow these rules and you'll soon be sending business correspondence that is well received and far more likely to elicit the response you want.
Continue Reading. You can also put in the seal of the company if you are writing on behalf of the organization What are the Different Parts of a Business Letter? A business letter is a formal letter that is written by the business organization or its employees to get their requests completed. Thus, these letters should follow a formal format with a one inch margin on all sides.
The Best Business Letters comprise of six different parts. These are 1.
Heading of the letter with your address and date 2. Body of the letter 5.
A formal closing 6. Signature What are the Margins of a Business Letter? Whether you are drafting a business letter using the Business Letter Of Intent Template or some other way, you need to understand that this is a formal letter.
It has to create a positive impression of the recipient, thereby encouraging him to consider and fulfils your request. Thus, you should be extremely careful of the format you follow. One of the most important things to keep in mind, are the margins of a business letter. In case the letter is a single page one, it should be centered vertically.
Tips Here are some tips that will help you to write a perfect business letter, in case you are not really keen on using a Small Business Letterhead Templates. Make sure that you follow the exact format that has been defined for the letter. If you drafting a business letter in hard copy, give some thought to the quality of the paper being used.
Whether you are writing the letter personally or on behalf of the company, never overlook the importance of including the name and contact information of the organization.