If your Outlook Web App looks like the image below, you're using the light version of Outlook Web App. If you're seeing the light version and didn't select it, that. In Outlook on the web, you use the People page to create, view, and edit contacts , . A contact list is a collection of email addresses, and is useful for sending email to a For example, create a contact list named My Book Club and add all the .. Xbox One X · Xbox One S · VR & mixed reality · Windows 10 apps · Office apps. You can use multiple address books within Outlook and Outlook on the web. You can access your personal Contacts by choosing the People from the app.
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Outlook Web Access provides a useful set of tools for your business, including the Global Address Book for storing all of your contact information in one. If your email account is configured so that you can use Outlook Web Access, or OWA, to send and receive email, you can also use the Web-based application to . While you can change the default in OWA , sadly you cannot change the default address list, when bringing up the Address Book or by.
To search by other fields in the contact, change the search option to More columns or use Advanced Find. Search using More Columns and Advanced Find Select More columns to search for a contacts by email address, first or last name, etc. Type the contact name you want to search, then click Go.
Only the contacts that match the name typed will populate in the search result window. You will only be able to search fields identified in the contact address book. Look at Advanced Find to see the fields you can search. Type the name or data you want to search in a field, then click OK. Type the contact's information you want to search for in any of the advanced fields. Click OK. The list of contact s will populate based on the data typed in the field.
Based on the data typed in the Advanced Find field, data is retrieved from the address book. Select and double-click on the desired contact name you are looking for from the search window. You will need to type the name exactly as it appears in the address book in order for them to populate in the search result window. If the contact was searched Recent email messages and email attachments between you and the contact.
If the contact has a public LinkedIn profile with the same email that you've saved for that contact, you'll see LinkedIn information here. To edit a contact, select Edit contact next to Contact Information , or select Edit on the toolbar. Select Upload a new photo , choose the file you want to use, and then select Open to upload.
If you want to reposition the photo, click inside the circle and drag the pointer. To zoom in or out, use the slider below the photo.
You can link contacts to indicate that they're related, for example if you have several entries for the same person. Linked contacts appear as a single contact. On the People page, select two or more contacts, and then select Link contacts in the panel that appears.
On the People page, select the contact, select Linked contacts on the toolbar, and then select Unlink. A contact list is a collection of email addresses, and is useful for sending email to a group of people.
Contact lists are sometimes referred to as distribution lists. For example, create a contact list named My Book Club and add all the members of your book club to it. When you want to send an email message to everyone in the club, just enter "My Book Club" in the To line of the email. By default, contact lists are created in the default Contacts folder, and you can also see them under Your contact lists.
If you want to save the contact list in a different folder, select the folder before you select New contact list.
After you create a contact list in a folder, it isn't possible to move it to a different folder. On the People page, on the toolbar, select the arrow next to New contact , and then select New contact list. If you want to group contacts for other reasons than sending email, you can create a folder instead. Then add contacts to the folder. On the People page, select Your contact lists in the navigation pane, or search for the contact list name.
Select the x for the name or email address you want to remove. Select the contact list you want to delete, and select Delete. For help, see Sign in to Outlook on the web. Can't find the app you're looking for?
From the app launcher, select All apps to see an alphabetical list of the Office apps available to you. From there, you can search for a specific app. The Search People box, which you use to search for a contact or a contact list. The toolbar, which provides menus and commands for creating and modifying your contacts and contact lists depending on the context.
Featured people , which shows people you frequently contact, you're meeting with, you've marked as favorites, or you may want to follow up with. Your contacts , which contains all of your contact folders. The middle pane, which shows the contacts and contact lists that are contained in the item that's selected in the navigation pane. The contact card, which shows details about the contact or contact list that's selected in the middle pane.
Choose how your People page should look by pinning one of these views from the list under Featured people:. People you frequently contact: See recent communications and updates for the people you interact with the most.
People on your calendar today: See who you'll be meeting with and what you'll be working on today. People you've chosen as Favorites will appear here, giving you quick access to their latest email. People you may want to follow up with: Find flagged items and messages where you've been mentioned, along with unread messages from people you contact most often. All contacts: This is the classic People view, which shows all your contacts in one place.
To change your starting point, choose Unpin this view from the top menu bar of the view you pinned, or choose Pin this view from the top menu bar of one of the other views under Featured people. Depending on your Outlook version, not all of these views may be available. When you choose one of your contacts, a pane opens on the right.
Here, you'll see more information about your contact, such as their email, phone, and office location. You'll also see who they're connected to in the organization, and what groups they belong to. At the bottom part of the pane, you'll see your interaction with the contact. View email messages you've exchanged, files shared with you, and any common meetings or events in the past or the future. When you create a contact or contact list from scratch, it gets stored in the contact folder that's selected in the navigation pane.
You can create contact folders to keep certain contacts or contact lists together and find them more easily. Your contacts , which is in the navigation pane of the People page, contains all of your contact folders. When Your contacts is collapsed, you can select it to expand it and see all of your contact folders. When Your contacts is expanded, the Contacts folder appears directly under it, as shown in the screen shot.
You get the Contacts folder automatically. It contains all of your local contacts unless you create other folders and add contacts to them. For more information, see Working with contact folders later in this article. Under Your contacts in the navigation pane, select the folder that you want to create the contact in.
If Your contacts is selected rather than a particular folder, the new contact is created in the Contacts folder. Before you create a new contact, make sure you select the folder in the navigation pane that you want to create it in. After you create a contact, it isn't possible to move it to a different folder.
To store a contact in a different folder after you create it, delete the contact and then re-create it in the other folder. In the Add contact form that opens, fill in the details that you want. You can select the icon to see options for that type of information.
For example, select next to Phone to add phone numbers. Select Save when you're done. Creating a contact from an email message To quickly add any sender or recipient that's in an email message to your Contacts folder, do the following:.
In an email message in the reading pane, select the name of the sender or recipient that you want to add to your contacts. In the Add contact form that opens, add more information about the contact as you like. Select Save to add the card to your Contacts folder. When you create a contact in this way, it isn't possible to save the contact in a different folder or to move it to a different folder.
A contact list is a collection of contacts. It's sometimes also called a distribution list. You can specify a contact list as a recipient when you compose an email message.
When you send the message, it goes to all of the contacts in the list at the same time. For example, you might create a contact list named "My book club" and add all of the members of your book club to it. Then to address a message to everyone in the club, you would only have to enter "My book club" on the To: Under Your contacts in the navigation pane, select the folder that you want to create the contact list in.
If Your contacts is selected rather than a particular folder, the new contact list will be created in the Contacts folder. Before you create a new contact list, make sure you select the folder in the navigation pane that you want to create it in.
After you create a contact list, it isn't possible to move it to a different folder. To store a contact list in a different folder after you create it, delete the contact list and then re-create it in the other folder. On the toolbar, select the down arrow next to New , and then select New contact list. In the blank form that opens, enter the Contact list name , the contact list Members , and optional Notes. You can edit contacts or contact lists that you create or import into Outlook on the web.
You can't edit contacts that you get by connecting to a social network account such as LinkedIn. For information about importing contacts from another email account or email program, see Import contacts to Outlook. In the middle pane, check the box next to the contact or contact list that you want to edit, and then select Edit on the toolbar. To create a contact folder, right-click or press and hold Your contacts in the navigation pane, and then select New folder.
To rename or delete any contact folder that you created, right-click the folder and then select Rename or Delete. To move any contact folder that you created to a location named Other contacts so that the folder is still visible but out of the way, right-click the folder and then select Move to "Other contacts".
You'll see the folder appear under Other contacts. To move a folder from Other contacts back to the main list of your folders under Your contacts , right-click the folder and then select Move to "Your contacts". On the People page, when you select an item in the navigation pane, the middle pane displays contacts that are in that item, as follows:. When you select Featured people , the middle pane displays the people you frequently contact, people on your calendar today, your favorite people, and people you may want to follow up with.
If you pinned a view, it appears at the top of the middle pane. When you select Your Contacts , the middle pane displays all of your contacts and contact lists. When you select a particular contact folder, the middle pane displays only contacts and contact lists that are in that folder.
When you select Your contacts or a particular contact folder, a drop-down menu at the top of the middle pane lets you narrow and sort the contacts and contact lists that are displayed there. The name of the menu describes the sort order that's currently being used. The default menu name is By first name , because that's the default sort order. The Sort order section, where you can sort by First name or Last name.
The Display order section, where you can sort by First last or Last first to control how each name appears. The Display section, where you can choose People if you want to view only the contacts that are people, Lists to view only the contacts that are contact lists, or All to view both. You can delete contacts or contact lists that you created or imported into Outlook on the web.